Position: Program Manager Full-time, Exempt, Salaried

Reports to: Director, Partnerships and Capacity Building

Organization Overview

Deaconess Foundation invests in the well-being of children, engages our region around the plight of youth, and advocates for change. A ministry of the United Church of Christ, Deaconess has invested more than $85 million to improve the health of the St. Louis community since 1998 and believes healthy, hope-filled futures for children benefit the entire region. The Foundation's grantmaking footprint includes St. Louis City, St. Louis, Jefferson, St. Charles, and Franklin Counties in Missouri and Madison, St. Clair and Monroe Counties in Illinois. Deaconess Foundation is a supporting organization of the Missouri Mid-South and Illinois South Conferences of the United Church of Christ and operates as a tax-exempt organization under Section 501(c)(3) of the Internal Revenue Code and as a Type I supporting organization under Section 509(a)(3) of the Code. Additional information about the Foundation can be found on our website: www.deaconess.org.

Position Summary

The responsibility of this full-time position is coordinating routine processes for grant making within the foundation's program portfolio and relationship management and constituency support services to the Foundation's volunteers and prospective/funded partners. The position assures effectiveness of grant making program operations by enhancing communication with partners and devising and implementing efficiencies of workflow. The Program Manager will support the management of Deaconess resources while remaining partner oriented and allowing funded partners to hold true to their mission and organizational goals. The Program Manager is able to think outside the box of traditional grant making organizations and will help to drive day-to-day grant making functions, keeping close ties with Deaconess Foundation's core values and principals of trust-based philanthropy.

Responsibilities

Develop and maintain a strong relationship with community-based system's change organizations
Coordinate data management for Partnerships and Capacity Building area, including systematic retention, protection, retrieval, transfer, and disposal of records
Assist the Director, Partnerships and Capacity Building with research and material preparation for meetings
Ensure the parameters of grant covenants are met and ongoing reporting submissions are reviewed and monitored for areas of support beyond the grant needed by funded partners
Provide support in relationship management with consultants and other professionals required for implementing capacity building programming and learning opportunities for partners
Review grant applications and make recommendations on submission alignment with Deaconess Foundation's giving priorities
Support the development of and assist in implementing capacity building related programming and other learning opportunities for funded partners
Remain well informed of current research, activities, and trends to advance child well-being, social and racial justice and other topical issues addressed by funded partners
Collaborate with the Director, Partnership and Capacity Building toward the development and implementation of adequate monitoring and evaluation of grant making and related partner support activities
Accurately mange and process grant information from submission, through review to notification
Provide technical assistance to applicants before submissions, during submission reviews and following notification of submission status
Coordinate and schedule technical assistance and inquiry meetings with prospective and existing funded partners
Conduct check in meetings and support the regular engagement of funded partners to provide consultation on project implementation as needed
Manage grant application software for receipt of grants
Maintain physical and electronic files
Manage correspondence and facilitate ongoing communications with funded partners and other community partners/stakeholders
Complete due diligence to verify grant applicant nonprofit status and eligibility, as needed
Develop and format grant recommendation summaries
Generate grant notification correspondence including award letters, covenants and notification to applicants of submission status
Work to enhance and improve grants management processes and increase efficiencies
Assist with the production of materials for Board meetings, as necessary
Support execution of Partnerships and Capacity Building initiatives and events
Undertake special projects and other duties as assigned, based on need and competence

Education and/or Experience

A high school diploma is required. An Associate's or Bachelor's degree with a minimum five years' experience working for at least two nonprofits, philanthropic, or nonprofit consulting organizations in a program officer, or program management role is preferred.

Proficiency in MS Office suite
Solid planning and organizational skills
Highly professional deportment and presentation
Well-developed interpersonal and communication skills

Qualifications/Competencies

An energetic, forward-thinking and well-organized individual with high ethical standards
Effective and well-developed oral and interpersonal communication skills
Sound technical skills, analytical ability, and good judgment
Continual attention to detail in composing, typing and proofing materials, establishing priorities and meeting deadlines
High level of interpersonal skills to handle sensitive and confidential situations. Position continually requires demonstrated poise, tact and diplomacy
A self-directed individual who is an independent thinker and a team player
Knowledge of office administrative procedures, and knowledge of use and operation of standard office equipment
Analytical ability is required to gather and summarize data for reports, find solutions to various administrative problems, and prioritize work
Superior time management and organizational skills and ability to meet deadlines
An analytical mind and ability to think critically
Knowledge of MS Office, certain domains of data
Previous grantmaking experience helpful
Passionate about equity and access
Experience building honest relationships with partners, and encouraging partners to share both successes and challenges as a means of finding better solutions
Ability to work with nonprofit organizations at very different points in their lifecycles, and at different levels of functionality
Ability to create, compose and edit written and electronic materials
Ability to operate office machines/equipment
Ability to negotiate effectively
Ability to lift up to 10 lbs
Sufficient visual ability to focus attention during extended use of electronic documents and internet websites

Personal Characteristics

Orientation to servant leadership
Self-directed and motivated individual comfortable working in collaborative environment
Ability to serve as an advocate and exemplar for the values and mission of Deaconess Foundation
Demonstrate strong relational skills
Ability to accomplish projects with minimal supervision
Excellent written and oral communication skills
Ability to multi-task
Self-starter who is comfortable in a project-oriented environment

Type of work environment associated with the job: The work environment is hybrid remote and indoor in an office setting. The noise level in the work environment is low to moderate. Travel is infrequent and primarily local during the business day. The employee is constantly required to talk, hear, vocalize, use hands to finger, handle, or feel, and operate a computer and mouse.

Starting Annual Salary Range & Benefits: $60,000 - $70,000. In an effort to increase equity, and because we know that salary negotiations tend to have an unfair bias, we do not participate in salary negotiations outside of this stated starting salary range. Employee will be eligible for full benefits including but not limited to medical & dental insurance, life & disability insurance, flexible spending account for medical expenses and/or dependent care, retirement program including up to 5% employer match, paid time off (including holidays, vacation, sick time, and bereavement), annual professional development/tuition budget, employment eligible for public service loan forgiveness through the Dept. of Education, and periodic review for incentive pay based on organizational and personal achievement.

Application Process: Please upload cover letter, and salary requirements as one document to the Deaconess career website: https://deaconess.isolvedhire.com/jobs/ and include references.

Interview Process: The interview process will include virtual interviews via Zoom and/or an on-site interview. We will begin scheduling interviews in March with a targeted hiring date in April. These timelines are approximate.

Search Jobs

Sign Up For Job Alerts!